MINUTES OF SAOCA BOARD OF OFFICERS JANUARY 2018
1630 hrs PST / 1930 EST Duration approximately 2 hours.
Meeting called to order by President.
Board of Officers Present: President, Jim Stone; VP, James Montgomery; Secretary, Bruce Davis; Membership Director, Tom Johnson; Treasurer, Dan Richardson; Technology Director (New Board Position), Greg Feist. (Note: The Technology Director to have full privileges as Officer of the SAOCA, pending rewrite of Bylaws to reflect same. See below.)
Topics of Discussion
Minutes submitted by Club Secretary Bruce Davis
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Respectfully amended and submitted by DanR and Jim Stone
1630 hrs PST / 1930 EST Duration approximately 2 hours.
Meeting called to order by President.
Board of Officers Present: President, Jim Stone; VP, James Montgomery; Secretary, Bruce Davis; Membership Director, Tom Johnson; Treasurer, Dan Richardson; Technology Director (New Board Position), Greg Feist. (Note: The Technology Director to have full privileges as Officer of the SAOCA, pending rewrite of Bylaws to reflect same. See below.)
Topics of Discussion
- Financial Report - Discussion on current status and method of operation. The concern was raised that we do not have a back-up to take control of club monies should the Treasurer become incapacitated or resign. By-laws to be changed (see below) to include a succession plan. DanR reported that the prior President (Nick E ) was issued a Debit card for drawing on the SAOCA checking account should a need arise. He surrendered the card after making it unusable. The new President (Jim Stone) will be issued one as a precautionary measure and Treasurer will add President as signatory to current accounts.
- Moderators on Forum – The current list of forum moderators is very out of date. Board agreed to delete old moderators and give all club officers moderator and Administrative capability. Other Club members have volunteered to be moderators for specific areas and these were all gratefully accepted and approved by the Board: Stock Alpine – Mike Hartman (hartmanm); Harrington – Eric G (65Sunbeam); Modified Alpine – Bill Blue (Bill Blue); Huskies, Imps – Don Hass (Husky Drvr).
- Inappropriate forum behavior – The Board believes it needs to be more diligent and timely in responding to forum posts that violate the Club’s Bylaws. In the past, actions were generally not taken until the Board could vote on deleting threads or individual posts. In the future, moderators will take advantage of functionality in the new site and “hide”, rather than delete, posts considered inappropriate. All such actions will be documented in in the Administrator section of the forum, until a final decision is made by Board. Club members whose posts are repeatedly hidden or deleted will be subject to dismissal from the Club.
- Invasion – The current Bylaws limit contributions to regional and national Invasions to $300. The Board voted to increase club monies towards invasions to $500.00, again subject to revision to the Bylaws.
- Club Chapters – In an effort to encourage more regional chapters, the Board will create a club map showing where members reside, and encourage members in that area to form a local Chapter. Methods of encouraging chapters to become more active might include: Club funding (see above), efforts to show marque off at local auto events, and having Club banners made for local chapter events.
- Non-members on forum – The Board discussed ways of encouraging non-supporting members to contribute to the Club. One immediate effort will be for the Club President and Membership Director to send and e-mail to encourage membership or donation for any non-contributing member who lists items for sale on the forum. Other options – such as restricting access to parts of the website – were discussed but not acted upon, pending bylaw changes and membership survey (see below).
- Bylaws – The current Bylaws are out of date and somewhat disjointed due to multiple revisions/additions over the years. The Board will review current bylaws and discuss suggested revisions by 03-01-18. The revised Bylaws will be presented to the members for approval once the Board has agreed on any changes.
- Registry – Paul Almjeld, Former VP (PaulA), has volunteered to take ownership of the Alpine registry. This was approved by the Board, with heartfelt thanks!
- Survey of Club (SAOCA) - Our President put forth a proposal to have a survey of members in order to gather data for the future of the Club. This would be the second membership survey, the first having been done in 2006. Jim will develop a draft Survey and present it to the Board for approval.
Minutes submitted by Club Secretary Bruce Davis
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Respectfully amended and submitted by DanR and Jim Stone