Eleven
Platinum Level Sponsor
Since I have volunteered to run for either VP or Treasurer, I have read the by laws a little more thoroughly. (Some of you may know that I am in insurance so everything scars me.) This post is not aimed at anyone or anything, I do not know many members and have only met about 3. Disclaimer done.
The handling of any money is left to the Treasurer or the President but few other instructions are given other than the T has to report to the Governing Board. This has potential problems that many businesses and organizations face.
It is my opinion that the following things be adopted by the Club:
1- All bank statements are mailed to another officer or officers. The T can get a copy if the bank will do it. Otherwise it can be forwarded to the T from a recieving officer.
2- All checks are accompanied by an invoice or reason for dispursement and require the signature of the T and another officer.
3- With the changing of the T, the bank should remain unchanged unless there are other problems that require a change.
4-All club moneys must be in the Club account and cannot be comingled with anyones personal funds.
I know that we are not dealing with big bucks here and that too much organization can ruin a good thing but handling money is one of those things you have to have solid rules about.
I hope I have offended anyone as there is absolutely none intended. My occupation over these last 35 years has been dealing with stuff like this and a few precautions can avoid hard feelings later on.
The handling of any money is left to the Treasurer or the President but few other instructions are given other than the T has to report to the Governing Board. This has potential problems that many businesses and organizations face.
It is my opinion that the following things be adopted by the Club:
1- All bank statements are mailed to another officer or officers. The T can get a copy if the bank will do it. Otherwise it can be forwarded to the T from a recieving officer.
2- All checks are accompanied by an invoice or reason for dispursement and require the signature of the T and another officer.
3- With the changing of the T, the bank should remain unchanged unless there are other problems that require a change.
4-All club moneys must be in the Club account and cannot be comingled with anyones personal funds.
I know that we are not dealing with big bucks here and that too much organization can ruin a good thing but handling money is one of those things you have to have solid rules about.
I hope I have offended anyone as there is absolutely none intended. My occupation over these last 35 years has been dealing with stuff like this and a few precautions can avoid hard feelings later on.